HR Templates Kit: 30 Letters and Policies for Indian Startups

About this bundle

This HR templates kit gives Indian startups and small businesses 30 editable Word documents for the whole employee journey, from the offer letter to the full and final settlement. Every template uses clear language and Indian terms such as CTC, probation, notice period, PF and gratuity.

What's inside the HR templates kit

Offer letter with salary structure annexure, appointment letter and internship offer
Experience letter, relieving letter, salary certificate and internship certificate
Confirmation, probation extension, increment and promotion letters

Warning letter, show cause notice, termination letter and resignation acceptance
Employee non disclosure agreement, leave policy, hybrid and work from home policy, code of conduct
An outline for a policy on prevention of sexual harassment, with the Internal Committee structure

Job description, interview evaluation, performance review and improvement plan forms
Onboarding checklist, exit clearance form, exit interview, settlement statement and handbook contents

Who it is for

Founders hiring their first employees
HR executives and office managers in small companies
Consultants who set up HR documents for clients

How to use these offer letter and HR policy formats

Open the files in Word or Google Docs and fill in the [bracketed] fields with your company details. Labour rules depend on your state and company size, so check statutory points such as PF, ESI, gratuity and notice periods with an HR advisor or lawyer before you issue any letter. See the Ministry of Labour and Employment for official details, and browse more business templates.

Why this hr templates kit pack saves you time

Founders usually write their first offer letter from a random internet sample and then repeat its mistakes for every hire. This HR templates kit gives you one consistent set of documents for the whole employee journey, so every new person gets the same clear terms, and every exit follows the same checklist. Each file uses plain language and Indian terms, and you can add your logo and letterhead in Word in a few minutes.

Tips to get the most from your hr templates kit

Put your logo and registered address in the header of one template, then copy that header to the rest so every letter looks the same.
Keep the offer letter and appointment letter consistent: the same CTC, probation and notice period in both.
Share the leave policy, work from home policy and code of conduct on the first day, and ask the employee to confirm they have read them.

Use the onboarding checklist for every new hire; it prevents missed documents and access problems.
Store signed copies of every letter in one secure folder per employee.
Review your policies once a year or whenever the team grows, and update them with your advisor.

Frequently asked questions

Is the offer letter format suitable for Indian companies?
Yes. It uses CTC, probation, notice period and a salary structure annexure with basic, HRA and allowances, as Indian employers commonly do. Adjust the numbers and clauses to your policy.

Does the kit include an appointment letter format?
Yes. The appointment letter covers place of work, probation, pay, leave, confidentiality, company property and termination, with a signature section for the employee.

Are the HR policies legally complete?
They are practical templates. Labour rules differ by state and company size, so check statutory points such as PF, ESI, gratuity and the prevention of sexual harassment rules with an HR advisor or lawyer.

Can I edit the letters with my company letterhead?
Yes. Every document is an editable Word file that also opens in Google Docs.

Who should buy this HR templates kit?
Startup founders, small business owners, office managers and HR executives who want ready, consistent documents.

What do I get after buying the hr templates kit pack?
Right after payment you get a PDF on the order page, by email and in My Account. It links to a Google Drive folder with every file of the hr templates kit pack, which you can download as a zip or copy into your own Google Drive.